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EmpowerEd Logo

PRIVACY POLICY

At EmpowerED, your privacy is important. We handle personal data carefully, transparently, and in line with UK GDPR and the Data Protection Act 2018.

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1. Who We Are

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EmpowerED Together Ltd (trading as EmpowerED)

  • Registered Address: 124 City Road, London, EC1V 2NX

  • Email: hello@empower-ed.co.uk

  • We provide recruitment and staffing services to schools, colleges, alternative provision settings, and education professionals.

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2. What Personal Data We Collect

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Candidates / Educators:

  • Name, contact details, date of birth

  • CV, work history, qualifications, references

  • DBS and safeguarding information

  • Right to work documents (passport, share code, visa)

  • National Insurance number & bank details (for payroll)

  • Availability, placement history, performance feedback

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Clients (Schools, Trusts, AP settings):

  • Contact names, job titles, work contact details

  • Organisation details & service requirements

  • Booking, invoicing, placement information

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Website & Marketing:

  • IP address, online identifiers, cookie preferences

  • Email addresses for marketing (if provided)

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3. How We Collect Data

  • Directly from you via forms, emails, CV submissions, or referrals

  • From job boards, LinkedIn profiles, or other recruitment platforms

  • From previous employers or referees (with your permission)

  • During registration, onboarding, and ongoing communications

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4. Lawful Basis for Processing

Purpose

Lawful Basis

Matching educators with roles

Legitimate Interest

DBS & safeguarding checks

Legal Obligation

Right to work verification

Legal Obligation

Payroll & staff compliance

Contract

Communication & relationship management

Legitimate Interest

Marketing emails

Consent

 

5. Who We Share Data With

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We only share data when necessary to provide our services or meet legal obligations:

  • Payroll & HR: Quba Solutions

  • Compliance & Identity Verification: Edun

  • Schools, colleges, AP settings, MATs

  • Disclosure & Barring Service (DBS)

  • HMRC

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We do not sell personal data.

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6. Data Storage

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Data is stored securely in the UK or EEA. If transferred internationally, adequate safeguards are applied.

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7. Data Retention

  • Candidate records: Active + 6 years (for re-engagement, safeguarding audits, future placements)

  • Payroll & financial info: 6 years (HMRC requirement)

  • Marketing contact details: Until opt-out

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8. Security of Your Data

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We implement appropriate technical and organisational measures to keep personal data secure. Internet-based communications, however, may carry some security risks.

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9. Your Rights

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You have the right to:

  • Access and correct your personal data

  • Request deletion

  • Withdraw consent

  • Restrict or object to processing

  • Complain to the Information Commissioner’s Office (ICO): https://ico.org.uk

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Contact: hello@empower-ed.co.uk

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10. Cookies

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Our website uses cookies to improve browsing experience and analytics. 

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11. External Links

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Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites.

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12. Changes to This Policy

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We may update this policy occasionally. The latest version will always be available on our website.

 

Last updated: 15th December 2025

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